The preparation of maritime documents is a process where every detail matters. Mistakes in the preparation and submission of documents can cost a seafarer time, money, and even a contract. We have collected the main mistakes that seafarers make most often and explained how to avoid them.
1. Poor quality of scans or photos of documents
Scanned copies or photos of documents made with a phone without backlight, with shadows, distortions or cropped edges are a common reason for refusing to accept documents
How to avoid:
- Use a scanner or a special scanning app.
- The photo should be flat, without shadows or highlights.
- All data should be clear and completely in the frame.
2. Incomplete package of documents
Seafarers often send only a part of the required documents, forgetting about their TIN, residence permit or diploma with confirmation.
How to avoid: Before submitting, get a complete list of documents from your manager and check that everything is ready.
3. Concealment or failure to disclose information
Some clients do not report specific employer requirements or their own nuances (for example, in which country the medical examination took place).
How to avoid: Always openly inform the manager of all requirements, conditions, and your wishes. This will allow you to draw up the documents correctly the first time.
4. Submission of false or forged documents
Attempting to submit fake diplomas or fictitious work experience is a direct path to the blacklist of crewing companies and shipowners.
How to avoid: Submit only authentic documents. We can help you legally adjust your work experience, but only if you have real experience.
5. Delays in submitting documents
Many people postpone the paperwork until the last day before the flight. This is a risk of not being on time due to production time.
How to avoid: Apply in advance. The standard processing time is from 3 to 8 weeks depending on the service.
6. Incorrect filling of applications or forms
Errors in the full name, date of birth, incorrect transliteration – all this can lead to documents with errors.
How to avoid: Check all data several times. We also check them before submission.
Conclusion.
Filing documents as a seafarer is not just a formality. It depends on the correctness of the documents whether you will be able to take the voyage on time. By contacting Seaman Service, you avoid all these mistakes – we accompany the client at every stage.